About FTE in PPM

Full Time Equivalent (FTE) is a method of resource planning based on the concept of work units.

One (1) FTE unit is analogous to one resource fully allocated for a period of time. All calculations related to resource availability and allocation are derived from a base unit of 1.0. The 1.0 represents the total potential availability of a resource based on the number of work hours available in a given time period.

Note: The time period is either a week or a month, depending on how you configure your view in the Resource Plan and Team Manager applications:

FTE base calculation

One (1) FTE is calculated from the number of work hours available in a given time period. The available work hours are determined by taking the hours from the Default Workweek Calendar for the enterprise and subtracting any non-working time related to that default calendar. Non-working time associated with other calendars or with specific users is not included in this calculation of the base FTE value.

1 FTE = (hours in the Default Workweek Calendar (for the time period) - Non-working Time applied to that calendar)

Note: An FTE is not necessarily 40 hours (if viewing by week) or 160 hours (if viewing by month). An FTE for a week might be 36 hours if that week includes 4 hours of global non-working time associated with the default enterprise calendar.

FTE applied to individual capacity

The capacity in FTE of individual resources is calculated based on their assigned workweek calendars, any non-working time and any existing workspace allocations.

If a user is assigned to the default enterprise workweek calendar, their capacity in FTE is: (1.0 - (any personal non-working time + any existing workspace allocations).

For example:

The default workweek calendar is 40 hours with no applicable non-working time: 1 FTE is based on 40 hours.
A user assigned to an alternate workweek calendar of 30 hours per week has a capacity in FTE of .75.
A user assigned to an alternate workweek calendar of 40 hours per week with 8 hours of non-working time associated with that calendar has a capacity in FTE of .8.
A user assigned to an alternate workweek calendar of 40 hours per week with 8 hours of non-working time associated with the default calendar (so 1 FTE is based on 32 hours) has a capacity in FTE of 1.2.
A user assigned to an alternate workweek calendar of 40 hours per week with 8 hours of non-working time associated with the default calendar and 8 hours of non-working time associated with the alternate calendar has a capacity of 1.0 FTE.

Related Topics:

Assigning Resources in Team Manager—How to assign resources in the Team Manager application.
Changing the Requirements Display—How to change the Capacity Planner display.
Resource Utilization by Resource in Team Manager—About the Resource Utilization by Resource view in the Team Manager application.