Use the Print Gantt Options to select a range of tasks and task fields to be included in a Gantt chart/Task List PDF of your project schedule.
Note: This topic is about printing a Gantt chart of your project schedule. A separate, interactive Gantt chart gives you the ability to manage your schedule. For information about the interactive Gantt chart, see Gantt Chart Overview.
For tips on optimizing the PDF output, see Optimizing Your Output.
For help solving problems associated with printing a Gantt chart, see Troubleshooting the Print Gantt Option.
Select the options you want included in the PDF and click Create PDF.
Print Gantt Options:
- Task Range
By default all tasks in the schedule are included in the PDF. If you only want a subset of tasks, type the numbers of those tasks you want to include in the PDF. By default, all tasks are included.
- From/To dates
Type the dates you want to include in the PDF. By default the entire date range of the schedule is included.
- Font Size
Select a font size for the PDF. A smaller font size will allow you to print more on each page.
- Print Task List Only
Select this to print a list of tasks without including the Gantt chart. Printing only the task list can reduce the size of the PDF image created, and make it easier to print.
- Zoom
Select the view range you want in the PDF:
- Week (the default)—This provides the most detail, showing the schedule by week and including each day.
- Month—This shows your schedule by month and may hide detail for very short tasks.
- Quarter—This shows your schedule by quarter and may hide detail for very short tasks.
- Fields
Click and drag fields from the Available list to the Selected list to include them in the PDF. To remove a field from the PDF, drag it back to the Available list. (You can also click the "+" and "-" symbols next to each field to add it to or remove it from the Selected list.)
Click and drag fields in the Selected list to order the fields.
- Available—This alphabetically sorted list shows those fields you can include in the PDF that have not been selected.
- Selected—This list (sorted in order of selection, or by clicking and dragging) shows the selected fields.
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