Understanding how Search works allows you to use search terms to successfully find items you are looking for.
Note: When searching for strings that include common words like A, the, by and for, use quotation marks to specify an exact string match. Common words are not indexed individually and so will not be found when searching for just these words. For example, if you are searching for a workspace name that includes short and/or common words (Analysis of Building Site), use quotation marks around the whole name ("Analysis of Building Site").
- Single term —Look for matches for a single term by typing the term:
term
Search looks for matches anywhere in searched fields
(wildcard characters are automatically added to the beginning and end of the term):
*term*
- Match multiple terms—Find matches for multiple terms by typing the terms:
term1 term2 term3
- Search looks for matches at the beginning of searched fields
(wildcard characters automatically added to the end of each item)
- Search acts as if there is an AND between each term pair
(this behavior is the same whether or not you include "and"):
term1* AND term2* AND term3*
- One of several terms —Look for matches for any one of several terms by separating the terms with OR:
term1 or term2 OR term3
- Search looks for matches at the beginning of searched fields
(wildcard characters automatically added to the end of each item)
term1* OR term2* OR term3*
- Match exact string
Find matches for an exact phrase or combination of terms by grouping the terms with quotation marks:
"term1 term2 term3"
Search returns (case insensitive) exact matches of the entire phrase:
"term1 term2 term3"
Note: Terms outside of quotes are treated as separate terms:
"term1 term2" term3
Search returns (case insensitive) matches of the entire quoted phrase AND the third term:
"term1 term2" AND term3
- Ranking
Search results are not ranked.
- No Case Sensitivity
Search is case-insensitive.
Example: The terms project and Project are treated identically.
- Search Term Maximum
You cannot use more than 20 terms for any one search.
- Wildcards
- Each term has an implied wildcard character at the end.
(Including a trailing asterisk has no impact.)
Example: project template* is searched as project*ANDtemplate*
- If there is only one term, there is an implied wildcard character at the beginning.
(Including a leading asterisk has no impact.)
Note: If you include a wildcard at the beginning of terms when using multiple terms, the character is disregarded.
Example: project is searched as *project*
- Embedded wildcard characters (asterisk) are valid.
Example: pr*j and pro*j mark*t
- Special characters
- All terms (except AND and OR) are valid search terms.
Example: all marketing projects searches for any occurrences of
all* AND marketing* AND projects*
Search is also limited in that not every field in your enterprise is searched. For details on exactly which fields are searched, see What Fields Are Searched.
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