What Fields Are Searched

Applications/Items Searched
(Limitations noted)

Workspaces

Note: Only searches active workspaces of which you are a member or have permission to view. To search archived workspaces, select Search only archived items on Search Results page.

• Workspace Name
• Description
• Workspace Number
• Custom fields (text fields only - numeric and picklist fields are not searched)

Requests

Note: Only searched if you have access to the Requests application (tab).

• Request Name
• Description
• Custom fields (text fields only - numeric and picklist fields are not searched)

Documents

• Title
• Description

Documents + Contents

• Title
• Description
• Contents (only most recent version of each document)

Native applications

Note: Only searches applications and application items to which you have access

Calendar

• Name (appointment)
• Description
• Agenda
• Minutes
• Custom fields (text fields only - numeric and picklist fields are not searched)

Discussions

• Topic
• Message (including Reply Message)
• Custom fields (text fields only - numeric and picklist fields are not searched)

Issues

• Topic
• Description
• Update Notes
• Custom fields (text fields only - numeric and picklist fields are not searched)

News

• Headline
• Content
• Custom fields (text fields only - numeric and picklist fields are not searched)

Polls

• Poll Question
• Description
• Custom fields (text fields only - numeric and picklist fields are not searched)

Tasks

• Task Name
• Description
• Custom fields (text fields only - numeric and picklist fields are not searched)

Dynamic applications

Note: Only searches applications and application items to which you have access.

• Name field
  Note: The application name field is the field that provides a link to the item details.
• Item number (only if exposed in a custom field)
• Custom fields (text fields only - numeric and picklist fields are not searched)

Users

Note: You must have the enterprise-level View Enterprise Directory permission. By default this permission is given to all enterprise-level roles. Your enterprise may have different permissions.

• First Name
• Last Name